Privacy Policy

Who We Are

1st Bradwell Scout Group is an independent charity registered in England and Wales. We follow The Scout Association’s policies and operate entirely through trained volunteers.

Registered Charity Number: 1055070

Information We Collect

We only collect information necessary for the safe and effective running of Scouting activities. This may include:

• Names and contact details
• Medical and allergy information
• Emergency contacts
• Activity permissions
• Attendance records
• Volunteer training and DBS status

How We Use Your Information

We use personal information to:

• Ensure the safety and wellbeing of young people
• Communicate with parents, carers and volunteers
• Plan and deliver Scouting activities
• Meet legal, safeguarding and insurance requirements
• Manage membership records

Legal Basis for Processing

We process personal data under the following lawful bases:

• Consent – for activity permissions and optional information
• Legal obligation – safeguarding, safety and charity law
• Vital interests – protecting a young person in an emergency
• Legitimate interests – running Scouting activities

How We Store and Protect Data

We store information securely using approved systems such as:

• Online Scout Manager (OSM)
• Secure email accounts
• Password‑protected documents

Only authorised volunteers have access to personal information.

Sharing Information

We only share information when necessary, such as with:

• The Scout Association (for membership and safety)
• Activity providers (where required for safety)
• Emergency services (in urgent situations)

We never sell personal data.

Your Rights

Under GDPR, you have the right to:

• Request a copy of your data
• Ask for corrections
• Request deletion (where appropriate)
• Withdraw consent
• Raise concerns about data handling

To make a request, please contact the Group Scout Leader.

How Long We Keep Information

We keep personal data only for as long as necessary to meet legal, safeguarding and insurance requirements.

Contact Us

If you have questions about this policy or how your data is used, please contact:

Email: info@1stbradwellscouts.org